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ForHousing Limited (202300627)

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REPORT

COMPLAINT 202300627

ForHousing Limited

3 April 2024

 

Our approach

The Housing Ombudsman’s approach to investigating and determining complaints is to decide what is fair in all the circumstances of the case. This is set out in the Housing Act 1996 and the Housing Ombudsman Scheme (the Scheme). The Ombudsman considers the evidence and looks to see if there has been any ‘maladministration’, for example, whether the landlord has failed to keep to the law, followed proper procedure, followed good practice, or behaved in a reasonable and competent manner.

Both the resident and the landlord have submitted information to the Ombudsman, and this has been carefully considered. Their accounts of what has happened are summarised below. This report is not an exhaustive description of all the events that have occurred in relation to this case, but an outline of the key issues as a background to the investigation’s findings.

The complaint

  1. The complaint is about the landlord’s handling of damp and mould in the property.
  2. This report has also taken into consideration the landlord’s handling of the associated complaint.

Scope of investigation

  1. What the Ombudsman can and cannot consider is called the Ombudsman’s jurisdiction. This is governed by the Scheme. When a complaint is brought to this Service, the Ombudsman must consider all the circumstances of the case, as there are sometimes reasons why a complaint will not be investigated.
  2. Within the complaint, the resident has referred to the impact the situation has had on her mental health. While we do not doubt this, the Ombudsman is unable to draw conclusions on the causation of, or liability for, impacts on health and wellbeing. Nonetheless, consideration has been given to the general distress and inconvenience which the situation may have caused.
  3. The resident requested compensation for damage to personal belongings (including furniture). For clarification, although we can consider the impact of the outstanding repairs, damp, and mould and whether the landlord has acted reasonably, we cannot determine liability or issue a binding decision about personal injury or damage to belongings. These are legal aspects better suited to an insurance claim or court and will not be assessed as part of this investigation. The resident has previously been signposted to Citizens Advice for further information should she wish to pursue this aspect of the complaint.
  4. It is evident that the resident previously reported damp and mould issues to the landlord but there is no evidence to suggest the resident expressed dissatisfaction until September 2022. In line with paragraph 42(c) of the Scheme, we may not consider complaints which, in the Ombudsman’s opinion, were not brought to the attention of the member as a formal complaint within a reasonable period which would normally be within 12 months of the matters arising. As a result, this report will only consider the handling of repairs by the landlord in the period immediately prior to the complaint being made in September 2022.

Background

  1. The resident is an assured tenant of the landlord. She has lived in the two bedroomed terraced property since September 2019.

Summary of events

  1. As part of the investigation, this Service asked the landlord to provide information relating to the issues raised in the complaint. Additional information was also requested, and the evidence provided has contributed to the assessment of this case.
  2. On 10 June 2022, the resident reported water stains/tide marks on the ground floor along the base of the kitchen and dining room walls. The landlord attended on 16 June 2022, and a damp survey was requested.
  3. The contractor attended on 17 June 2022 to complete a damp survey. This confirmed there were efflorescence salts in patches across the length of the external wall. The survey also highlighted poor pointing to some roof tiles. The landlord raised the repairs to treat the issues identified on the damp survey.
  4. On 25 July 2022, the resident reported further issues with water marks on the bedroom walls upstairs. It was noted that the ground floor had been inspected, but not the bedrooms upstairs. A further damp survey was completed on 26 July 2022. This confirmed there were no damp readings present and no cold spotting at the time of the survey.
  5. The contractor attended on 24 August 2022 to complete the pointing work, the installation of a new vent and the clearance of a cavity area.
  6. On 20 September 2022, a plumber attended to remove a radiator from the bathroom wall prior to the plasterer attending. The plasterer then worked in the property over the next week completing the necessary work. This included hacking off skirting and rendering prior to the injection of the chemical damp proof course (DPC), tanking work, raking out of brickwork, and priming the surface, dry lining and plastering the bathroom plus plastering of a bedroom, hall and landing and dining room.
  7. A roofer attended on 23 September 2022 to replace the dry verges on the roof. It was noted the verge was broken and as the supplier did not stock what was already in place, they were all replaced. A plumber also attended to trace and rectify a leak and repaired a burst fitting.
  8. On 26 September 2022, an electrician attended the property to replace a socket in the dining room, replace the fan in the kitchen and to change the fan in the bathroom.
  9. An electrician returned to the property on 27 September 2022, after the resident had reported an issue with the socket. The socket was renewed, and the area was plaster patched.
  10. The resident contacted the landlord on 28 September 2022 to complain about the work. This was managed informally as an expression of dissatisfaction. The resident reported the following:
    1. During the repairs to her property, some of her belongings had been damaged. In particular:
      1. The bathroom lino had been ripped.
      2. The carpet was dirty. An operative had started to clean it but got pulled from the job and no one returned to complete it.
      3. The new plaster was so thick the blinds did not fit.
      4. Shelving was damaged.
      5. New plastering had been damaged by an electrician who cracked the plug. The resident got an electric shock when plugging it in.
      6. There were no skirting boards after they had been removed.
    2. As a resolution, the resident asked for the lino in the bathroom to be replaced, a new blind and shelving, and compensation.
  11. On 6 October 2022, the resident asked for the complaint to be escalated to the formal complaint process as there had not been any progress with the issues raised.
  12. The landlord acknowledged the stage 1 complaint on 10 October 2022. It confirmed the complaint was about outstanding repairs to the property. It advised it would aim to respond by 24 October 2022.
  13. On 31 October 2022, the resident reported further water marks on the ground floor along the base of the walls and blistering of her décor in the dining room. A damp survey was requested.
  14. The damp survey was completed on 9 November 2022, which confirmed no damp was identified. It noted the resident was unhappy. She stated the contractor flooded the house which had ruined her carpet. The resident said the contractor kept saying someone would go out, but no one did. The resident also mentioned the blind which did not fit after the plastering had been done.
  15. The landlord’s notes show it tried to arrange a joint visit with the contractor to inspect the property. There is no evidence to confirm if, or when, the visit went ahead, or what its findings were as a result.
  16. On 21 November 2022, a repair was raised for a plasterer to re-skim the dining room and bathroom window due to poor workmanship. An electrician was also asked to remove the socket in the dining room and renew the back box and socket face.
  17. On 30 November 2022, the resident called the landlord and requested a call back regarding the plastering work and to ask for an electrician to attend. There is no evidence to suggest a call back was made, however a new repair was raised for an electrician to attend to remove 2 yoozy boxes (completed on 5 December 2022). A plasterer attended on 2 December 2022 to rectify the plastering work.
  18. On 9 December 2022, the landlord asked for the resident to be contacted to start the process of compensation as all the work had been completed. There is no evidence to suggest a call was made and what was discussed or agreed.
  19. The resident reported further issues with damp on 7 January 2023. The landlord asked for an inspection to be carried out as the last one had been done in November 2022, and the damp could have changed in that time. The inspection was arranged for 26 January 2023.
  20. On 18 January 2023, the landlord provided the stage 1 complaint response. The response referred to the complaint received on 26 August 2022 regarding the ongoing repairs and a door being renewed. The landlord:
    1. Apologised for the delay in the response and the repeated contact from the resident chasing the response.
    2. Said the contractor confirmed the work caused damage to the shelves, blind and carpet which result in the resident purchasing a carpet cleaner.
    3. Confirmed it had discussed the impact the delay had on the resident and training had been provided. It said there was no intention to cause any stress.
    4. Had discussed the issue regarding the damp work to the kitchen and lounge and an inspector was to attend on 26 January 2023.
    5. Confirmed the contractor had agreed to reimburse the resident for the shelves, blind and carpet cleaner.
  21. A further damp survey was completed on 26 January 2023 when it was established damp proof work was required near the rear door due to high damp readings.
  22. The resident escalated her complaint on 13 February 2023. The Ombudsman has not seen the resident’s escalation request, but the landlord confirmed the reasons for the escalation were as follows:
    1. The time taken to complete damp works and the outstanding work to the kitchen, stairs, and landing.
    2. Receipt of mixed communication with regards to the work being completed.
    3. The bathroom was removed to allow for the repairs. The resident was then told the bathroom was not being done. There was no toilet for 12 hours.
    4. When the contractor was working in the bathroom, it caused a flood. This damaged the newly plastered ceiling downstairs and flooded the carpet. The resident wanted compensation to replace it as the clean (that took 3 weeks to do) did not remove the smell.
  23. On 31 March 2023, the landlord provided its final complaint response. The landlord confirmed:
    1. The stage 1 investigation had acknowledged the damage caused, and £160 compensation was awarded.
    2. It understood the resident’s frustration regarding the outstanding work.
    3. The over skimming of the stairs and landing had a target date of 8 June 2023, and it would be in touch to arrange an appointment.
    4. An inspection was arranged for 5 April 2023, to inspect the repairs in the kitchen.
    5. It apologised for the miscommunication with regards to the work and awarded £25 for the inconvenience caused.
    6. The carpet had been professionally cleaned; however, a further inspection would be completed on 5 April 2023. The landlord apologised for the delay in the carpet being cleaned and had fed this back to the contractor to ensure such delays did not happen again.
  24. The resident contacted this Service on 5 April 2023 and asked for her complaint to be investigated. She stated the following:
    1. She had damp in 4 rooms. The dining room and bathroom had been plastered twice due to damage by the contractor. There were outstanding repairs to the kitchen, stairs, and landing.
    2. The landlord had promised to redecorate but gave the resident a voucher for her to do it herself.
    3. The £200 bathroom lino had been ripped when the contractor was dealing with a leak caused by them. The landlord agreed to replace the lino but then brought tiles. It agreed to fit the lino but did not attend until 7.30pm so the resident asked for it to be done the next day. When the landlord left, it left the back door open and unlocked.
    4. The leak damaged a £900 carpet. The resident bought a carpet cleaner for £85 due to the delay in it being cleaned. The contractor cleaned the carpet, but this did not remove the smell. Shelving and blinds were also damaged. She said the compensation received in November 2022 did not cover the damage.
    5. The electric shock from a socket had not been addressed in the complaint responses, despite it being part of her complaint from the start.
    6. As a resolution, the resident asked for the damp repairs to be completed and the kitchen, stairs and landing to be decorated. She also asked for the dining room carpet to be replaced or compensation awarded to purchase a new one. Finally, the resident asked for compensation for the stress and upset caused.

Post complaint process

  1. The landlord has provided evidence which confirms the appointment to inspect the carpet on 5 April 2023 did not go ahead due to this not being arranged internally. Its internal notes from 24 May 2023 suggest the issue of the damaged carpet was still not resolved. The offer made was declined by the resident who wanted a carpet to match her home. It is not clear by the evidence provided if this matter was resolved.
  2. In relation to the repairs, the evidence suggests these were completed in full by 23 August 2023, 14 months from the first report. This covered:
    1. Damp works to the kitchen. This included damp proof course (DPC) to right hand side of external door, DPC to wall between kitchen and lounge and plastering works around back door.
    2. Damp works to the stairs and landing including plastering.
    3. Removal and re-fixing electrical sockets and switches.
    4. Damp works to the lounge and dining room.
  3. The landlord has confirmed no additional compensation was awarded to the resident.

Assessment and findings

Relevant policies and procedure

Redress policy 2020

  1. The landlord operated a 2-stage process, however it had an expression of dissatisfaction stage prior to the formal complaint process commencing.
    1. The expression of dissatisfaction was managed until it was closed successfully or escalated to the next stage. On receipt, the landlord would apologise to the resident and attempt to prescribe a suitable remedy. If the landlord was not able to do this, the case would be referred to the team who can make a suitable offer of redress.
    2. If a case was escalated to stage 1, the landlord would confirm this to the resident the same day. A further call would be made within 2 working days to gather more detail. A response would be sent no later than 10 working days after the escalation date.
    3. On escalation to stage 2, the landlord would confirm this the same day. A further call would be made within 2 working days to assess the case and determine if a customer panel meeting was needed. If no panel meeting was required, a response would be provided no later than 5 working days after the escalation date.

Discretionary financial redress guidance

  1. The landlord’s guidance stated redress would comprise of offering a suitable remedy. It would recognise the impact the issue has had on the resident and provide reassurance that the failure would not reoccur. It would offer appropriate recompense for any harm, cost or inconvenience caused.
  2. Financial redress is categorised by non-quantifiable and quantifiable redress. The landlord provides circumstances when these may apply and includes inconvenience, distress, and financial loss (ranging from low to high impact with amounts ranging from £25 to £700+).

Repair policy

  1. The landlord’s policy stated:
    1. It would aim to complete repairs in one visit following a right first-time approach.
    2. Emergency repairs would be attended with 24 hours, urgent repairs within 3 working days and routine repairs would be taken care of within 30 working days.
    3. Where improvements cause damage to decoration, this will either be made good, or a decoration voucher would be issued to enable the resident to purchase the necessary materials. This does not include where day to day repairs have been undertaken.

Damp and mould repairs

  1. When the resident reported water marks and stains to the kitchen and dining room on 10 June 2022, the landlord responded in a reasonable timeframe by attending within 4 working days. A damp survey was completed the following day, and the necessary repairs were raised. This shows the landlord acted and responded appropriately to the issues identified.
  2. Further reports of water marks and stains in different areas were reported in July 2022, and a damp survey was completed within 1 working day. No further work was required due to no present damp readings, and no cold spots found. In the Ombudsman’s opinion, the landlord responded appropriately to the report made.
  3. The evidence provided suggests that roofing repairs did not start until 24 August 2022, 2 months after the work was identified. It was then a further month before the remainder of the work started on 20 September 2022. The Ombudsman finds the delay unreasonable and not in line with the response times stated in the landlord’s repair policy.
  4. Work continued internally and externally until the resident complained on 28 September 2022. The complaint referred to outstanding work, poor workmanship, damage to belongings and a faulty socket which gave the resident an electric shock.
  5. The landlord has evidenced its attempts in obtaining a response to the issues raised from the contractor, albeit without success. It is acknowledged the repairs were completed by the contractor; however, the landlord is ultimately responsible for ensuring the work is completed and to an acceptable standard. The complaint was escalated due to the lack of response from the contractor, but there is no evidence the landlord followed this up with the contractor. It is expected that the landlord has an effective performance framework in place whereby the landlord can monitor contractor performance. Although the landlord told the resident it had discussed the delays with the contractor, it has not provided evidence of this, or demonstrated what actions were put in place to avoid this happening again. The Ombudsman finds this unreasonable.
  6. Following a report of blistering to the dining room décor, a further damp survey was completed on 9 November 2022. The landlord acted appropriately by arranging the survey, where no damp was detected. The resident mentioned the damage to the carpet after the contractor had flooded the house. She said the contractor told her someone would visit her, but no one did.
  7. The landlord tried to arrange a joint visit with the contractor. There is no evidence of the visit taking place and what was agreed which is a record keeping concern. However, repairs were raised to re-skim the dining room and bathroom due to poor workmanship. Arrangements were also made for an electrician to attend to remove the socket in the dining room. There is no evidence to show if, or how, the landlord addressed the standard of work completed by the contractor. The Ombudsman finds this unreasonable. It does not show how the contractor was held accountable for the additional work required in the property which caused further inconvenience and disruption to the resident.
  8. The evidence suggests all the work was completed, when on 9 December 2022, the landlord asked for the compensation process to start with the resident. There was no evidence of any communication with the resident at this time. It is therefore not known if the contact took place, what was discussed or if any outcome was agreed. This again raises concern regarding the landlord’s communication management and record keeping.
  9. When the resident reported further damp on 7 January 2023, the landlord asked for a new inspection to be completed. It said the damp could have changed since the last survey. The Ombudsman finds this a reasonable approach to take. It demonstrated it would not use old data which could potentially miss new issues. Additional work was required to rectify the issues highlighted during the survey.
  10. Outstanding plastering work was required to the stairs and landing. On 31 March 2023, the landlord told the resident the target date to complete this was June 2023, another 3 months away. The Ombudsman finds this unreasonable. Considering the damp-related work commenced in September 2022, it would have been reasonable to try to arrange this sooner. This ongoing issue created further disturbance and inconvenience to the resident which the landlord did not consider when responding to the complaint.
  11. In the final complaint response, the landlord told the resident an inspection of the kitchen repairs would take place on 5 April 2023. The landlord’s records suggest this was not booked in and so the visit and subsequent repairs were delayed further. Considering the length of time this matter had been ongoing, the Ombudsman finds the landlord’s error unreasonable, and this prolonged the matter further. The landlord confirmed £160 had been awarded by the contractor for damage caused, and a further £25 was offered for the miscommunication in the repairs to be done. It is of the Ombudsman’s opinion that the offer of compensation did not reflect the service received. It did not consider the time taken to complete the work, the standard of work completed, and the inconvenience and disturbance caused to the resident.
  12. As part of the evidence provided by the landlord, it confirmed that all the repairs have now been completed. It is not known when these were completed, therefore it is difficult to assess how long the repairs took from start to finish. It is however evident they were active for a long period of time, and this is likely to have caused inconvenience, stress, frustration, and disturbance to the resident. This is alongside the time and effort spent in chasing the landlord for updates on her complaint and progress against the outstanding work. The Ombudsman has not seen evidence which shows the landlord took this on board when responding to the complaint.
  13. Although the landlord has confirmed no further compensation was awarded, it is not clear as to what the landlord’s final position was in terms of the damaged carpet, bathroom lino and decoration.
  14. The Ombudsman finds maladministration in relation to the landlord’s response to damp and mould in the property. While the landlord’s initial responses to the reports of damp were reasonable, it took too long to complete the resulting repairs. The quality of the work carried out was highlighted as a concern by the resident in terms of damage caused and the need for further work to be done. While the contractor did return to rectify the poor workmanship, there is no evidence to show how the landlord addressed this with the contractor and how it would monitor the standard of work moving forward.
  15. There was a lack of empathy shown towards the resident and a lack of acknowledgement as to how this impacted her for such a long time. There is no evidence of sufficient updates to the resident, other than when she contacted the landlord, or when the landlord provided its complaint responses. There was no sense of urgency from the landlord or contractor in completing the work which the Ombudsman finds unreasonable. There was no evidence to suggest the landlord offered reasonable redress considering the issues raised. As a result of the findings in this report, it is of the Ombudsman’s opinion that additional compensation should be awarded. Further detail can be found in the orders section of this report.

Associated complaint

  1. The resident raised her initial expression of dissatisfaction on 28 September 2022. This was in line with the policy that was in place at the time. The landlord has not provided any evidence of the contact made to the resident upon receipt. There is no evidence of apology which is stipulated in the policy, and the lack of communication makes it difficult to determine if the resident’s expectations were managed from the outset. The Ombudsman finds this lack of communication unreasonable as the resident should be kept informed and updated on what is happening and by what timeframe. This could potentially reduce the time spent by the resident chasing updates.
  2. There is a lack of evidence to confirm when the landlord contacted the contractor regarding the issues raised or what timeframe it gave to respond. The landlord’s internal notes suggest the complaint was escalated to stage 1 of the process due to lack of response from the contractor. The Ombudsman has not seen a copy of the resident’s escalation request. This raises concern with the landlord’s record keeping, and complaint management when dealing with an external party.
  3. The case was escalated on 6 October 2022, but the landlord did not acknowledge this until 10 October 2022. The policy states an acknowledgement would be sent 2 working days, therefore the landlord did not comply with its policy. Prior to the escalation to stage 1, there is no evidence of any contact with the resident to provide any outcome. It can only therefore be presumed that all the issues raised initially were carried forward to the stage 1 complaint.
  4. The landlord provided its stage 1 complaint response on 18 January 2023, 70 working days later and in excess of the policy timescales. It stated the complaint had been made on 26 August 2022, which does not align with the evidence provided. It also said the complaint was in relation to ongoing repairs and the door being renewed, which was not mentioned previously. The landlord apologised for the delay in the response and the number of times she had chased the landlord for an update. There were several issues identified in the response which raised concern regarding the landlord’s communication, record keeping and complaint management. These included conflicting dates referred to in the response, the inclusion of additional issues, the lack of communication to the resident, and the time taken to respond to the complaint.
  5. In the Ombudsman’s opinion, the response lacked detail and did not address the complaint in full. For example, it confirmed the contractor had agreed to compensation for the damages and carpet cleaner, however it did not advise how much, when it would pay, and via what method. It advised a further appointment had been arranged for an inspection of the lounge and kitchen but did not explain why there had been a delay, offer an apology for this, and did not acknowledge the inconvenience this was having on the resident. The landlord failed to make any reference to the electric shock reported by the resident and how it had responded to this. The lack of detail is likely to have contributed to the complaint being escalated and the resident’s frustration.
  6. The resident asked for her complaint to be escalated to the next stage on 13 February 2023. There is no evidence this was acknowledged as stated in the landlord’s policy. While not complying with the policy, the landlord missed the opportunity to discuss the request in more detail and gain an understanding as to how the issues could be resolved.
  7. The final complaint response was sent 34 working days after the escalation. This was outside of the policy timescales. The landlord did not apologise for the delay or explain the reasons behind it. In the Ombudsman’s opinion, the landlord did not fully address the resident’s complaint. For example, it acknowledged the resident’s frustration around the delays, but did not offer an apology or explanation for them. It did not refer to the problems with the bathroom which left the resident without a toilet for 12 hours. It did not mention the electric shock received by the resident. In the Ombudsman’s opinion, the landlord has not fulfilled the fundamental purpose of the review which was to “assess if all the elements in the initial complaint were handled to ‘completion’”.
  8. The landlord’s response was lacking in empathy and understanding of how the work had impacted on the resident, both in terms of the damage caused, the length of time taken to complete the work and the inconvenience it had caused. There was no evidence to suggest the landlord followed the dispute resolution principles of this Service. The landlord acknowledged several issues remained outstanding at the time of the response, yet it did not offer any reassurance that it would monitor these through to completion. In the Ombudsman’s opinion, this would have been a reasonable approach to take and would have demonstrated the landlord’s commitment to resolving the complaint.
  9. The Ombudsman finds maladministration in relation the landlord’s handling of the associated complaint. The landlord failed to follow its policy in terms of acknowledging the expression of dissatisfaction and stage 2 complaint. It failed to respond within appropriate timescales at both stages of the process and did not apologise for these delays. There was evidence of poor record keeping, a lack of communication with the resident and issues with the contractor providing responses to the landlord which led to the escalation of the complaint. The landlord did not address the complaint in full at either stage. As a result of the findings within this report, it is of the Ombudsman’s opinion that the landlord should award compensation to the resident. Further detail can be found in the orders section of this report.

Determination (decision)

  1. In accordance with paragraph 52 of the Scheme, the Ombudsman finds maladministration in relation to the landlord’s handling of damp and mould in the property.
  2. In accordance with paragraph 52 of the Scheme, the Ombudsman finds maladministration in relation to the landlord’s handling of the associated complaint.

Reasons

  1. The repairs took too long from when the issue of damp was first reported. There was a lack of urgency to complete the work which exceeded the timescales set out by the landlord. The landlord did not keep the resident updated throughout the work, and there was a lack of evidence to show how the landlord addressed the workmanship of the contractor. There is no evidence the landlord recognised the impact the issues were having which was reflected in the lack of compensation to the resident.
  2. The landlord did not comply with its redress policy. It did not acknowledge or respond within timescale at either stage of the complaint process and no apology or explanation was provided. There was evidence of poor record keeping and a lack of communication with the resident. The landlord failed to show how the performance and workmanship of the contractor were addressed and what monitoring would take place to ensure this did not happen again. The landlord’s responses lacked detail and did not address the issues raised by the resident in full. The landlord did not utilise the complaint process to identify service failure or offer suitable redress to reflect these and there was a lack of learning identified as to how they could improve the service.

 Orders

  1. Within 4 weeks of this report, the landlord should:
    1. Write to the resident to provide a sincere apology for the failings identified within this report.
    2. Pay the resident £800 in compensation (this is in addition to the compensation offered by the landlord through its complaints process). This is made up of the following:
      1. £500 for the delay in the work being completed and for the inconvenience caused to the resident.
      2. £300 for the failings identified with the complaint handling.
      3. The payment should be made directly to the resident and not offset against any arrears.
    3. The landlord should confirm if it has replaced the bathroom lino and carpet following the damage caused. If this has been done, the completion date should be provided. If this has not been done, it should consider this and confirm its position to this Service and the resident.
    4. The landlord should confirm if it provided decoration vouchers following the completion of all the necessary work, or if it agreed to complete the decoration. If this has not been done, this should be discussed with the resident and a mutual agreement made. The landlord should confirm its position to this Service and the resident.
    5. The landlord should complete a post inspection of the property to ensure all the repairs issues have been completed to the satisfaction of the resident. A copy of the inspection should be provided to this Service. If any repairs remain outstanding, it should provide the resident with a schedule of works including relevant timescales.
  2. The landlord should reply to this Service with evidence of compliance with these orders within 4 weeks of the date of this report.

Recommendations

  1. The landlord should review its procedure for managing contractor performance. This should include effective monitoring systems in which performance can be addressed in a timely manner.
  2. In May 2023, this Service published a spotlight report on knowledge and information management. The landlord should complete a self-assessment against the recommendations within the report to identify any potential improvements that could be made to service delivery.
  3. The landlord should consider refresher training for staff members involved in complaint management. This is to ensure staff are aware of the processes and timescales involved in its own policy, but also to act as a reminder of the Ombudsman’s Complaint Handling Code. The landlord should confirm when it aims to provide its self-assessment against the updated Code.
  4. The landlord should provide this Service with its intentions towards these recommendations within 4 weeks of the date of this report.